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Carrier Quoting Spreadsheet Template

Free spreadsheet template to organize quotes from multiple carriers. Track submissions, compare rates, and streamline your quoting workflow.

What's Included

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Client Information

  • Company name
  • Industry/SIC code
  • Employee count
  • Effective date
  • Current carrier
  • Renewal date
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Census Summary

  • Total employees
  • Enrolled count
  • Age bands breakdown
  • Tier distribution
  • Geographic spread
  • Participation rate
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Quote Tracking

  • Carrier name
  • Submission date
  • Quote received date
  • Status
  • Contact name
  • Follow-up date
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Rate Comparison

  • Plan name
  • Monthly premium (EE only)
  • Monthly premium (family)
  • Rate change vs current
  • Network type
  • Deductibles/OOP max

Quoting Workflow

1

Gather Census

Collect and validate employee census data from client

2

Submit to Carriers

Send RFP/census to multiple carriers simultaneously

3

Track Responses

Log quote status, follow up on outstanding submissions

4

Normalize Data

Standardize quote formats for apples-to-apples comparison

5

Present Options

Create client-ready comparison with recommendations

Built for Carrier Quote Review

Track the quotes included in your case with a flexible template

AetnaAnthemBlue Cross Blue ShieldCignaHumanaKaiserUnitedHealthcareOscarMolinaCentenePrincipalGuardianMetLifeLincolnThe Hartford

Common Quoting Challenges

Scattered Information

Quotes buried in emails, different formats from each carrier, no central tracking.

Missed Follow-Ups

No system to track outstanding quotes, carriers slip through cracks.

Inconsistent Comparison

Hard to compare apples-to-apples when formats differ.

Time-Consuming Setup

Recreating tracking sheets for every new case.

Go Beyond Spreadsheets

BART automates the entire quoting workflow—from document parsing to carrier comparison to client-ready proposals.